About Us: 

A global SaaS leader for seamless digital document workflows, Nitro offers a suite of solutions for PDF, eSigning, identity verification and analytics supported by a best-in-class customer success and change management team. With more than 3 million licensed users and 13,000+ business customers across 157 countries, we serve 67% of the Fortune 500.
 

How We Work: 

We aim to create an environment where talented individuals are empowered to excel. How we collaborate, innovate, and engage with one another is important to us. Our work is driven by 5 key principles:

• One team, One mission
  Our collective dedication to Nitro's mission defines us. Together, we are building an environment where everyone feels like a valued part of something bigger than themselves.
• Own it
  We take full ownership of our actions and decisions. We empower one another to lead with confidence, creativity, and a solutions-focused mindset.
• Accountable to our customers
  We are dedicated to our customers and take our commitments seriously. We do what we say we are going to do.
• Excellence in execution
  Driven by passion and precision, ​we exemplify excellence in our delivery with innovative, top-quality results.
• Be bold, fail fast, learn faster
  We learn as we grow, dare to try, ​and bravely question. We are not chasing perfection but forever iterating towards it.

These guiding values shape our approach to work, fostering a culture where everyone is inspired to contribute their best.

The Role:

We are looking for a Part-Time Office Manager to join our Global People Team onsite 3 days a week (Monday, Tuesday, and one other day). Our Porto office, opened this year on Rua de Júlio Dinis, has grown to a team of 24, with plans for further expansion. This is an excellent opportunity to join a growing team and play a key part in maintaining a well-organised, efficient, and collaborative work environment.

Key Responsibilities:

• Oversee office facilities, ensuring smooth operation of maintenance, repairs, and vendor management.
• Ensure the office meets health, safety, and environmental compliance standards.
• Manage office equipment, supplies, and space planning to support team needs and growth.
• Develop and maintain office access procedures, centralised vendor lists, and supply schedules across multiple locations (Porto, Dublin, Toronto, Antwerp, Melbourne).
• Handle day-to-day administrative tasks, including correspondence, meeting coordination, and responding to queries.
• Support the office culture and contribute to HR and people team programmes by coordinating activities and company events.
• Manage office budgets, ensuring effective financial control and cost efficiency.
• Oversee the company’s travel platform, assisting employees with bookings and travel-related queries.
• Prepare documents, reports, presentations, and other administrative materials as required.
• Liaise with staff, clients, and suppliers to foster a positive and collaborative working environment.

What we're looking for:

• Proven experience in office management, with a particular focus on facilities management.
• Strong organisational skills and problem-solving ability, with excellent attention to detail.
• Excellent communication and interpersonal skills, with a collaborative mindset.
• Proficiency in office software and administrative systems.
• Experience in managing vendors, contracts, and office budgets.
• Familiarity with health and safety regulations and compliance.
• Ability to multitask and prioritise effectively in a fast-paced environment.

Why Nitro?   
Along with our regular benefits and programs (including health, dental, vision, and retirement as standard), we are also very proud to offer a few additional initiatives to future Nitronauts: 
  
Hybrid Work  
Our team embraces the hybrid work model, appreciating its blend of flexibility and structure. We combine three days of in-person collaboration at our global offices in Toronto, Dublin, Antwerp, Porto, and Melbourne with the convenience of two days of remote work each week.
   
Benefits:
Nitro provides all employees with a comprehensive benefits package that includes health insurance, dental and vision coverage, and wellness perks. We also offer pension/401k matching, along with many other country-specific benefits.

Nitro strongly encourages applications from everyone regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. We provide an accessible candidate experience and invite you to request any accommodations or adjustments throughout the interview process and beyond.

#LI-NS1