How PDF Editing Software Helps Improve Small Business Productivity

Small businesses live and breathe the mantra, “do more with less.” When resources are tight, every efficiency is extra valuable.

What can a business do to improve its productivity? Adopt the right tools.

Implementing feature-rich PDF editing software gives your organization’s efficiency a boost by increasing business productivity in dozens of different ways.

Keep reading to learn about five areas where PDF editing software has the biggest impact and how it will help your customers, vendors, and employees work more productively with—and within—your business.

Whether you want to share a PDF with an offsite team member or you need a vendor to eSign a purchase order, PDF editing software supports essential business functions throughout the organization.

PDF editing software is a game-changer for document management processes.

Instead of creating every new document from scratch, employees can open a template or an existing document and use the PDF editing tool to update text, images, and other elements to customize the new document as needed.

PDF editing tools also allow users to add comments, highlight passages, and annotate documents directly within a PDF. This helps reduce the amount of back and forth traditionally required to disseminate changes and updates to a document.

The ability to create fillable forms within PDFs is another huge benefit of PDF editing software. This feature eliminates the need to print and send documents, store hard copies, and manually enter data, which is time-consuming and prone to human error.

Workflow inefficiency is a productivity killer, but PDF editing software can help your business overcome many process roadblocks.

For example, the ability to convert PDFs to and from other formats (such as Word, Excel, and PowerPoint) lets you integrate your documents within other workflows and business applications so there is no need to create new assets for each system.

Combining multiple PDFs into a single document or splitting a large PDF into smaller sections makes it easier to distribute the right information to the right stakeholders. Your PDF editing tool’s search capabilities also makes it easy to find and retrieve the information in these documents that is relevant to you.

In today’s remote and hybrid business environments, collaborating on shared documents is difficult without the right tools.

Selecting a cloud-based solution that makes PDFs editable ensures that your entire team can access documents from anywhere and that they are always working with the most current version.

eSignature capabilities extend business efficiency even further by enabling employees, customers, vendors, and other stakeholders to sign and approve documents anywhere, at any time, on any device, significantly accelerating business transactions.

PDF editing software for small businesses should be designed with cost and time savings in mind.

Eliminating the need to physically print and scan documents reduces your business’s environmental impact and lowers your costs for paper, ink, and physical document storage.

PDF editing software also allows you to automate repetitive tasks, such as form completion, document conversion, and data extraction, freeing up your limited resources to work on more strategic tasks.

Cyberthreats targeting small and mid-size businesses are on the rise, which means that protecting your business and your customer data must be a high priority.

When vetting potential PDF editing software, look for a solution that provides security- and compliance-focused features:

• Password protection and access management policies to control who can view or edit the content
• Redaction capabilities that ensure confidential information can be permanently removed from documents in adherence with compliance with data protection regulations
• Logging and tracking tools that monitor who accesses which documents, why they accessed them, and when to create audit trails for regulatory compliance

There are a lot of PDF editing options on the market, but they aren’t all created equal. Due diligence is key to ensure you select software that aligns with your specific needs, increases business productivity, and provides the most value for your investment.

For tips on how to navigate the functionality, security, compliance, and costs of selecting a solution for your business, get in touch with our team of experts.